Fees are assessed for instrument use to recover operating expenses. These fees are calculated using paper logs with blue covers at every instrument not the web schedule used to reserve instrument time.
As of 1 July 2018, users must have a valid purchase order number before using any CMMP facilities. This is a requirement of the FSU Controller. External users are an exception as they will be invoiced directly.
The CMMP instrument logs are audited by FSU administration and must be filled out properly.
The DATE is the date the instrument was used. NAME is the user name, and PI is the name of the principal investigator who will be billed. The person listed under NAME must be authorized to use the instrument according to the CMMP Authorization Form on file.
PO # is a valid FSU purchase order number. This is a ten digit number, not the combination of Dept ID, Fund, Project, and chart fields that define a specific FSU funding source.
PO LINE #: In setting up the purchase order, several "lines" can be defined within the same PO to designate specific services. What number one puts here depends upon how their purchase order was set up.
Some logs may have instrument specific fields. As this is the scanning electron microscope log, there are check boxes for whether the EDS, EBSD, and CL detectors were used.
TIME IN and TIME OUT is the time on and off the instrument.
TOTAL TIME is the total instrument time rounded to the nearest quarter of an hour. When calculating fees, all the times in TOTAL TIME will be added and rounded up to the nearest hour.
The example shows some common mistakes.
- The entry on 7/9 has Dept ID, Fund and Project numbers under PO #. It also doesn't have a TIME OUT and TOTAL TIME. In the absence of a TOTAL TIME the time usage will be estimated by the lab manager.
- The entry on 7/10 shows that a user has used the instrument without a PO #. This is not allowed by the FSU Controller.
- The entry on 7/11 shows the TOTAL TIME as 5:20. This should be rounded to the nearest quarter hour to 5:15.